Assistant Base Logistician at Action Against Hunger (ACF)

Action Against Hunger | ACF International, a global humanitarian organization committed to ending world hunger, works to save the lives of malnourished children while providing communities with access to safe water and sustainable solutions to hunger.  

We are recruiting to fill the position of:

Job Title: Assistant Base Logistician
Location: Yobe

Job Description

Objective 1: Support the base log in Management of logistics supply chain

• Follow up for the receipt, storage, accounting and reporting of all items received and stored in the warehouse(s) in collaboration with the store keeper.
• Assist the store keeper, prepare and supervise loading, offloading and ensure all documents are duly filled and signed
• Develop a monthly planning of purchase;
• Ensure best available prices and quality of the items
• Follow the stock management (storage conditions, report, expiration date)
• Assist in managing the warehouse
• Conduct physical stock counts of the capital warehouse every two months
• Ensure all paperwork related to the warehouse is in order
• Distribute Quotation request to suppliers.
• Purchase requested items With the validation from log base

Objective 2: Support log base in management of equipment and communication means.

• Ensure the installation, maintenance and repair of equipment;
• Update the list of equipment on monthly basis;
• Manage the data backup system of the base.

Objective 3: Manage the team:

• Draw up daily, weekly and Monthly work plan for head driver and storekeeper
• Delegate the activities and check that they are executed properly;
• Supervise the storekeeper and head driver
• Provide technical support to the team as necessary.

Objective 4: Fleet:

• Assist in making the driver schedule
• Monitor the service requirements of the fleet and inform the capital logistics team of vehicles that are due for servicing
• Help in arranging the transportation of goods from the capital office to the field bases

Objective 5: Security:

• Provide technical support to the team as necessary.
• Manage and supervised the Guards.
• Archiving of PDs and other logistics documents.
• Ensure that all guards, internal and contracted, report to their duty stations punctually and remain there until relieved by other guards; and that the office and other ACF houses are not left unattended at any time
• Ensure that all houses have proper locks.
• Ensures the guards maintain a log book of each visitors, personnel and vehicle movements.
• Receive daily reports from guards taking note of any irregular occurrences in these locations and report to the log base.
• Get to change locks regularly in all houses so as to limit the number of people with knowledge on access keys.

Objective 6: General Logistics Support

• Assist in operational management of base procurement
• Assist in monitoring the application of logistic procedures on base
• Participation in defining and improving logistical procedures
• Assist in the preparation of external audits
• Go through all Purchase Dossiers on record to ensure correct filing procedure
• Analyze the Procurement Follow Up to ensure correct data entry

Qualification

• National Diploma (OND) in Business Management or any other equivalent course

Skills and Experience

• IT/Excel literate.
• 2 years finance/Procurement work experience.

How To Apply
Applications, including CV and Letter of Motivation, should be sent as follows:

By email to:
recruitment.ng@acf-international.org

Please note that email subject MUST be the position title being applied to.

Or dropped off to:
NO 1, Jerry Gana Close
Utako, Abuja FCT.
Application Deadline Date
Closes by 29th November, 2013.