Technical Admin Assistant Vacancy at Fan Milk Plc

Fan Milk Plc is recruiting to fill the below job position;

Job Title: Technical Admin Assistant

Purpose

•     Assist Head of technical services with daily reports from all sections in the department.
•     Provide administrative support to Engineering staff.
•     Maintain and update documents of Engineering staff, Equipment, projects etc.
•     Taking down minutes of meeting and circulating to all concerned. 
•     Updating all EWO (engineering work order) records and replying all concerned departments of action taken.
•     Keeping of accurate data of staff with respect to shift plan, uniforms and remuneration.
•     Assist Admin and Accounts for all payments related to overtime, other allowances and payment vouchers.
•     Arrange and facilitate travel, accommodation and meetings etc for Engineering Department.
•     Maintaining Vehicle Log Book of Drivers and computing mileage of vehicles.
•     Maintaining clients database/use of Navision.  
•     Draw-up Agenda for meeting after due consultation
•     Acting in capacity of Maintenance Coordinator on his absent.
•     Attend to visitors and shedule appointments for HTS or other section Heads.

Principal Accountabilities
(IPE Factors: Impact & Innovation) 

    Information sharing with HTS about all technical issues within department and EWO follow up.
    Develop system of communication with staff within the department and other departments for update and make reports.
    Managing calendars (internal & external), scheduling meetings, screening and handling office communications, and directing visitors and other administrative office procedures as appropriate.

Accountabilities

•     Safe keeping of records and information in engineering department.
•     Record correct accounting and reporting attendance and overtime.
•      Conduct effective research to support technical projects.
•     Software usage relevant to job duties will be evaluated.

Critical Qualification/Skills/Experience

(IPE Factor: Knowledge)

•     Technical Admin Assistant should possess any qualified degree or related field.
•     Should possess a minimum of 1-2 years of relevant experience.
•     Must have Administrative skills and be able to work under pressure.
•     Must be flexible, proactive, responsible, and demonstrate an ability to be a self-starter and get the job done.
•     Possess ability to learn fast.
•     Good telephone, writing and communication skills.
•     Proficiency in IT skills (Ms Word, Ms Excel and Ms Outlook).

How To Apply

Interested qualified candidates should;

Click Here To Apply Online

Application Deadline Date

Closes by 4th December, 2013.